Introduction to Info Source
Info Source: Sources of Federal Government and Employee Information provides information about the functions, programs, activities and related information holdings of government institutions subject to the Access to Information Act and the Privacy Act. It provides individuals and employees of the government (current and former) with relevant information to access personal information about themselves held by government institutions subject to the Privacy Act and to exercise their rights under the Privacy Act.
The Introduction and an index of institutions subject to the Access to Information Act and the Privacy Act are available centrally.
The Access to Information Act and the Privacy Act assign overall responsibility to the President of Treasury Board (as the designated Minister) for the government-wide administration of the legislation.
Sources of Federal Government and Employee Information 2016
Standards Council of Canada
Institutional Functions, Programs and Activities
Human resources management services
Background
The Standards Council of Canada (SCC) facilitates the development and use of national and international standards and accreditation services to enhance Canada's competitiveness and social well-being. The SCC's governing legislation is the Standards Council of Canada Act. The SCC is a federal Crown corporation that was established in 1970 by an Act of Parliament to promote efficient and effective voluntary standardization in Canada. SCC’s governing Council and Chairperson are appointed by the federal government and reports to Parliament through the Minister of Industry.
Responsibilities
The SCC is a federal Crown corporation with a mandate to promote efficient and effective standardization in Canada. The SCC coordinates the work of individuals involved in the development and application of standards, and of independent organizations accredited by the Standards Council to provide services related to standards development, certification, testing, quality systems registration and environmental systems registration.
Institutional Functions, Programs and Activities
Standards Solutions
Through analysis of standardization-related trends, its outreach and strategic engagement directed at key government, industry, and consumer stakeholders, the Standards and International Relations Branch helps stakeholders realize their strategic priorities and goals; makes recommendations that influence their use of standards and conformity assessment-related aspects translating into increased efficiency and cost savings, enhanced competitiveness, reduced barriers to trade, and increased global market access. The branch works closely with its key stakeholders to identify and define the necessary conditions for Canada to optimize its use of standardization. The branch also manages the development of National Standards of Canada and the adoption of international standards for the Canadian marketplace. It is also facilitates the participation of its key stakeholders as Canadian experts engaged in the standards development activities of the International Organization for Standardization (ISO) and the International Electrotechnical Commission (IEC), as well as participation in regional standards organizations.
Standards Activities
Description: Information on various standards activities being undertaken by the Standards Council of Canada.
Document Types: Reports outlining Advisory committees; accreditation of standards writing organizations; coordination of liaison among voluntary organizations in liaison; assessment, acceptance and recommendation of standards as National Standards; liaison - organizations, provincial authorities; reference to standards in regulations; standards in government procurement; procedures for assessing implementation of international standards in Canada; consumer participation in standardization.
Record Number: SCC ISB 015
Mailing Lists
Description: This bank contains various mailing lists which include postal and e-mail addresses (some of which are home addresses) and telephone numbers.
Class of Individuals: Potential clients, media contacts, individuals and organizations receiving various Standards Council of Canada information products (electronic or hard-copy) on a regular basis.
Purpose: The purpose of these mailing lists is to maintain current addresses of individuals and organizations to whom Standards Council of Canada information products are sent.
Consistent Uses: The information is used in order to send the most recent version of all information products.
Retention and Disposal Standards: The records are retained for seven years after attaining inactive status and then destroyed.
RDA Number: To be determined.
Related Record Number: SCC ISB 015, SCC ISB 010, SCC ISB 030, SCC ISB 035
TBS Registration: 003032
Bank Number: SSC PPU 014
Awards Program
Description: Information about the Awards programs maintained by the SCC. Includes information about nominees and nominator of SCC's Awards program including an overview of the individual, committee or organization's contributions; individual's curriculum vitae, committee profile and letters of recommendation, award recipient selection criteria, policies related to the establishment and maintenance of awards programs, logistical information related to events established to present awards, etc.
Document Types: Established criteria on Member program, participation in national and international committee work, membership on standards development and conformity assessment committees.
Record Number: SCC ISB 013
Standard Council of Canada (SCC) Awards
Description: This bank describes information on the management of the SCC Awards Program, including, but not limited to the Corporate Commitment Award, SCC Award of Excellence, McMahon Dedicated Service Award, SCC Distinguished Service Award, SCC Leadership Award, SCC Special Achievement Award, The Jean P. Carrière Award, and/or The Roy A. Phillips Award. The personal information collected for the nominee includes: name, organization, address, and telephone number. The nominator must include name, title, organization, address, telephone number and e-mail address. As part of the nomination submission, the nominator must include an overview of the nominee's contributions, curriculum vitae or relevant committee profile, as well as two letters of support citing one or more specific examples of the Nominee's committee accomplishments. The overview describes the nominee's contributions to the development, promotion or implementation of standards, or a combination of all three, including: service in technical committee work or other standardization work; leadership in technical, administrative, or special committee activities in government, industry, standards organizations, consumer organizations; and/or; outstanding activity or service that has particularly advanced the prestige of standardization; notable contributions that have benefited Canadian standardization, either nationally or internationally; approximate number of years over which their service to the Canada’s standards network extends; two letters of support citing one or more specific examples of the nominee's committee work accomplishments; awards and honours received; membership in professional organizations, including offices held; and any other information considered relevant to the nomination. The "curriculum vitae" or relevant committee profile may include but is not limited to the nominee's: career profile, work history, education, professional development memberships or affiliations, publications and/or any other personal information which they choose to include in their curriculum vitae. This information is sometimes collected for committee members.
Class of Individuals: Individuals who nominate and/or are nominated for any of the SCC Awards.
Purpose: The information is used to select the winners of each of the Awards based upon pre-established criteria and to communicate with these individuals throughout the Awards process. After an awards ceremony, award recipient's name, photograph and description of their work is posted on SCC's web site. A press release announcing award recipient is also posted on SCC's web site.
Consistent Uses: There are no other uses associated with this data.
Retention and Disposal Standards: The records will be maintained for 7 years from the date the nomination is received and then destroyed.
RDA Number: 2006/003
Related Record Number: SCC ISB 013
TBS Registration: 007030
Bank Number: SSC PPU 018
Notes: Award nominees may be individuals, committees or organizations involved in international and/or national standardization activities such as policy (e.g. trade agreements), research, development (e.g. standards, guides) implementation (e.g. accreditation, certification) and/or the promotion of Canada’s standards network, technical assistance (e.g. projects assisting developing/emerging economies).
Standard Sales
Description: Information on the sale of standards, collections and related information products, including purchaser information, bibliographic data on standards collections, sales transaction information and related information on international, foreign national or Canadian standards. Also includes information related to sales mechanisms, such as the creation and maintenance of web pages, as well as other mechanisms to support the sales of publications and standards.
Document Types: Standards store, IHS Canada, Standards products, ISO and IEC standards, purchase standards and publications, Purchase orders, Standards Store Registration, and Customer Service.
Record Number: SCC EIB 021
Standards Council Web Store
Description: This bank describes the personal information used in the administration of the Standards web store. The personal information collected includes the individual's name, billing and shipping address, telephone number, email address, language, and password - which is stored in plain text once the individual, generates it. Payment processing is conducted online; through a partnership with IHS Canada, the individual's credit card information is digitally encrypted and handled by a registered merchant. The SCC records the transaction but it does not capture any of the credit card details. Credit card details are captured in real-time. Although IP addresses are stored on the Apache server logs, these are not used by the SCC in any way.
Class of Individuals: Members of the general public who have registered to purchase standards from the SCC.
Purpose: The information is used to process a customer's requested purchase of standards and to enable them to initiate future online purchases.
Consistent Uses: The information collected is made available to IHS Canada so that the customer's transaction may be processed. For the purposes of internal reporting the number of purchases and commonly purchased products are tracked.
Retention and Disposal Standards: The information will maintained for 7 years following the last date of activity and then it will be destroyed.
RDA Number: 2006/003
Related Record Number: SCC EIB 021
TBS Registration: 007029
Bank Number: SSC PPU 017
Engagement and Strategic Outreach
Description: Information related to strategic outreach and engagement with stakeholders having the greatest potential influence and impact on standardization in Canada.
Document Types: Correspondence, surveys, statistics, reports, meeting minutes, policies, standards, and agendas.
Record Number: SCC PES 240
International Policy, Harmonization and Trade
Description: Information related to the provision of technical support and advice to the Canadian government and industry on trade issues related to standardization. Information may relate to the SCC's work with foreign standards bodies to develop mutual recognition agreements to ensure that products are manufactured to Canadian standards, and tested and certified by Canadian standards organizations.
Document types: Correspondence, surveys, statistics, reports, policies, procedures, standards, technical reports and documents.
Record number: SCC IPH 240
Trade Harmonization
Description: Information includes advisory information related to standardization issues as they impact negotiations of bilateral and multi-lateral foreign trade agreements to ensure that standardization criteria promotes global access to markets for Canadian Industry.
Document types: Correspondence, surveys, statistics, reports, trade agreements, policies, standards.
Record number: SCC THH 240
Regulatory and Government Relations
Description: Information relates to the provision of assistance to federal regulators tasked with identifying critical standards referenced in government regulations that may require updating.
Document types: Correspondence, reports, standards, legislation, regulations, policies, statistical information, agendas, meeting minutes.
Record number: SCC RGR 240
Adaptation and Roadmaps
Description: Information relates to the SCC's collaboration with key stakeholders to scope out the standardization landscape for targeted sectors of Canada's economy such as smart grid technology and electric vehicles. Roadmaps are developed to enable stakeholders to consider gaps and opportunities in industry sectors to select applicable standards and accreditation solutions prepared by SCC.
Document types: Correspondence, surveys, statistics, reports, contracts, fee schedules, policies, procedures, standards.
Record number: SCC ARR 240
Canadian and International Standards Development
Description: Information on national, regional, foreign and international standards, technical regulations, conformity assessment systems and other matters related to standardization.
Document Types: standards, technical regulations; conformity assessment systems, standardization.
Document Types: Standards, technical regulations; conformity assessment systems, standardization.
Record Number: SCC EIB 020
International and regional relations
SCC’s International and Regional Relations Program assesses and aligns Canadian participation on administrative, governance and policy committees within ISO and IEC, and in regional organizations including the Pacific Area Standards Congress (PASC), the Forum of IEC National Committees of the Americas (FINCA) and the Pan American Standards Commission (COPANT).
International Organization for Standardization (ISO) and Regional Programs
Description: Information on Canadian participation in technical committee work of the International Organization for Standardization (ISO) to promote the development of international standards, to facilitate the international exchange of goods and services, and to develop co-operation in intellectual, scientific, technological and economic activity.
Document Types: Organization; policy; ISO technical committees; memberships; working documents; minutes of committee meetings; voting register of Canadian participation.
Record Number: SCC ISB 030
Mailing Lists
Description: This bank contains various mailing lists which include postal and e-mail addresses (some of which are home addresses) and telephone numbers.
Class of Individuals: Potential clients, media contacts, individuals and organizations receiving various Standards Council of Canada information products (electronic or hard-copy) on a regular basis.
Purpose: The purpose of these mailing lists is to maintain current addresses of individuals and organizations to whom Standards Council of Canada information products are sent.
Consistent Uses: The information is used in order to send the most recent version of all information products.
Retention and Disposal Standards: The records are retained for seven years after attaining inactive status and then destroyed.
RDA Number: To be determined.
Related Record Number: SCC ISB 015, SCC ISB 010, SCC ISB 030, SCC ISB 035
TBS Registration: 003032
Bank Number: SSC PPU 014
International Electrotechnical Commission (IEC) and Regional Programs
Description: Information on Canadian participation in the technical committee of the International Electrotechnical Commission (IEC) in developing international cooperation on standardization in electrical, electronics and telecommunications engineering and in the unification of national electrotechnical standards.
Document Types: Organization; policy; IEC technical committees; memberships; working documents; minutes of committee meetings; voting register of Canadian participation.
Record Number: SCC ISB 035
Mailing Lists
Description: This bank contains various mailing lists which include postal and e-mail addresses (some of which are home addresses) and telephone numbers.
Class of Individuals: Potential clients, media contacts, individuals and organizations receiving various Standards Council of Canada information products (electronic or hard-copy) on a regular basis.
Purpose: The purpose of these mailing lists is to maintain current addresses of individuals and organizations to whom Standards Council of Canada information products are sent.
Consistent Uses: The information is used in order to send the most recent version of all information products.
Retention and Disposal Standards: The records are retained for seven years after attaining inactive status and then destroyed.
RDA Number: To be determined.
Related Record Number: SCC ISB 015, SCC ISB 010, SCC ISB 030, SCC ISB 035
TBS Registration: 003032
Bank Number: SSC PPU 014
National Industry Sector Relations
Description: Information relating to the development of standards and standardization solutions in key Canadian economic sectors.
Document types: Correspondence, reports, policies, standards, trends, statistics, summary, meeting minutes and agendas.
Record number: SCC NIS 240
Sector Engagement and Standards Development Innovation
Description: Information on the implementation of SCC's industry sector engagement strategy.
Document types: strategies, standards, reports, economic reports, forecasts, trends, summary, meeting agendas and minutes, policies, correspondence, processes, development plans.
Record number: SCC ESD 240
The Accreditation Services branch provides accreditation services to various customers, including SDOs, product certifiers, management system certifiers, greenhouse gas verifiers and validators, personnel certifiers and testing laboratories. SCC is also a signatory to several Mutual Recognition Agreements and Multilateral Agreements with international accreditation forums that foster the acceptance of one standard – one test accepted everywhere. These forums have been created by accreditation bodies around the world to assist with international acceptance of conformity assessment results. These agreements are part of greater efforts to form a global accreditation system.
Customer Service
Description: Information supporting the activities of Accreditation Services Branch, and interaction with SCC customers and stakeholders who seek information and/or purchase products relating to SCC's Accreditation services.
Document types: Correspondence, reports, summary, analysis, associated project initiatives, advice, guidance, policies, standards, and guidelines in support of clients and stakeholders.
Record number: SCC CSS 240
Technical Services
Description: Information relates to the building and delivering of accreditation programs that assist customers compete in their chosen markets, and that promote the safety and well-being of Canadians.
Document types: Correspondence, reports, summary, analysis, program development and pricing strategies, meeting agendas and minutes, policies, standards, assessment reports, training documents, technical reports.
Record number: SCC TSS 240
Business Support and Development Services Description: Information relates to the identification of new areas of business and current areas of business with stakeholders, regulators and industry.
Document types: Correspondence, standards, project initiatives, strategies, reports, policies, procedures, reports, technical reports, summary, and analysis.
Record number: SCC BSD 240
Conformity Assessment Programs
Description: Information on Council conformity assessment programs for the accreditation of calibration and testing laboratories, product certification organizations, quality and environmental system registration organizations, quality and environmental auditor certifiers and training providers; information on participation on various related International Organization for Standardization (ISO) Committees and on various related international committees.
Document Types: Accreditation
Record Number: SCC ISB 010
Inventory of Assessors
Description: This bank contains personal information on assessors who are evaluating organizations applying for accreditation by the Standards Council of Canada. This information includes summaries of resumés, addresses, areas of specialization and a performance evaluation regarding performance during assessments.
Class of Individuals: Individuals chosen by the Standards Council of Canada to act as assessors.
Purpose: This information is held in order to maintain an inventory of possible candidates to act as assessors.
Consistent Uses: To keep a record of the current address of the individual and a record of performance.
Retention and Disposal Standards: The records are retained for seven years after attaining inactive status and then destroyed.
RDA Number: 2006/003
Related Record Number: SCC ISB 010
TBS Registration: 003033
Bank Number: SSC PPU 015
Mailing Lists
Description: This bank contains various mailing lists which include postal and e-mail addresses (some of which are home addresses) and telephone numbers.
Class of Individuals: Potential clients, media contacts, individuals and organizations receiving various Standards Council of Canada information products (electronic or hard-copy) on a regular basis.
Purpose: The purpose of these mailing lists is to maintain current addresses of individuals and organizations to whom Standards Council of Canada information products are sent.
Consistent Uses: The information is used in order to send the most recent version of all information products.
Retention and Disposal Standards: The records are retained for seven years after attaining inactive status and then destroyed.
RDA Number: To be determined.
Related Record Number: SCC ISB 015, SCC ISB 010, SCC ISB 030, SCC ISB 035
TBS Registration: 003032
Bank Number: SSC PPU 014
Internal services
Internal services constitute groups of related activities and resources that are administered to support the needs of programs and other corporate obligations of an organization. These groups are management and oversight services, communications services, legal services, human resources management services, financial management services, information management services, information technology services, real property services, materiel services, acquisition services, and travel and other administrative services. Internal services include only those activities and resources that apply across an organization and not to those provided specifically to a program.
Human resources management services
Human Resources
Description: Information on Human Resources programs including applications for employment, employee personnel records, staffing, attendance and leave, performance, pay and benefits, training and development, official languages and related policies.
Document Types: Personnel, Employment, Applications, Resumes
Record Number: SCC AFB 903
Applicant Inventory
Description: This bank contains unsolicited written applications for employment at the Standards Council of Canada (SCC). The bank consists of resumés containing a variety of personal information and letters from SCC acknowledging receipt of applications.
Class of Individuals: Members of the general public.
Purpose: The records are used for reference when vacancies arise.
Consistent Uses: To maintain a current inventory within SCC.
Retention and Disposal Standards: The information is maintained for six months and then destroyed.
RDA Number: 98/005
Related Record Number: SCC AFB 903
TBS Registration: 003028
Bank Number: SSC PPU 010
Conflict of Interest and Post Employment Code
Description: This bank contains (1) Employee Certification Documents indicating that an employee has read and understood the Code of the Standards Council of Canada (SCC) and agrees to observe the Code as a condition of employment and indicating whether or not an employee has assets or liabilities identified in section 6, participates in activities specified in section 14 of the Code of SCC; (2) Confidential Reports of assets, liabilities and participation in outside activities subject to confidential reporting in accordance with the Conflict of Interest and Post Employment Code for SCC.
Class of Individuals: Employees of SCC.
Purpose: The purpose of this bank is to maintain information: as to whether an employee has read and understood the Code of the SCC and agreed to observe it as a condition of employment; about potential and actual conflict of interest situations for employees of SCC; to record potential conflicts of interest; and to record any post employment compliance action required of the employee, including decisions reducing the limitation period.
Consistent Uses: To resolve situations of potential and actual conflicts of interest.
Retention and Disposal Standards: Records are retained by the employing institution to which the Certification Document and Confidential Report were submitted for the duration of employment plus two years, after which the records are destroyed.
RDA Number: 98/005
Related Record Number: SCC AFB 903
TBS Registration: 003209
Bank Number: SSC PPE 805
Reliability Checks
Description: This bank contains information gathered by the institution in conducting reliability checks on individuals applying for work within the institution by way of appointment in accordance with the Security Policy of the Government of Canada. The bank includes certification data of educational qualifications, employment, criminal records and reference checks.
Class of Individuals: Successful candidates who have applied for work within the institution, by way of appointment.
Purpose: To confirm identity and determine whether individuals can be trusted to carry out their tasks reliably and honestly.
Consistent Uses: To support decisions on hiring and termination of employment.
Retention and Disposal Standards: The information is destroyed two years after the employee leaves the institution.
RDA Number: 98/005
Related Record Number: SCC AFB 903
TBS Registration: 003026
Bank Number: SSC PPE 803
Manuals
The Standards Council of Canada publishes and maintains policy documents outlining such subjects as criteria and procedures for accreditation programs, the development of National Standards of Canada and participation in international standards committees. The complete list can be found on SCC’s web site at www.scc.ca.
Standards:
- Obtain Standards
- Applying Standards
- Developing Standards
- Participate in Standards Development
- Notices of Intent
- Standards Alert!
- Search published standards
SCC currently offers the following accreditation programs:
- Management systems certification body accreditation program
- Good laboratory practice (GLP) recognition program
- Greenhouse gas verification and validation body accreditation program
- Inspection body accreditation program
- Laboratory accreditation program
- Personnel certification body accreditation program
- Product, process and service certification body accreditation program
- Standards Development Organization accreditation program
Additional information
The Government of Canada encourages the release of information through requests outside of the ATIP process. You may wish to consult the Standards Council of Canada’s completed Access to Information (ATI) summaries for more information. To make an informal request, contact:
Standards Council of Canada
Communications Branch
600-55 Metcalfe Street
Ottawa, Ontario K1P 6L5
Telephone: +1 613-238-3222
E-mail: info@scc.ca
Internet: www.scc.ca
Please see the Introduction to this publication for information on formal access procedures under the provisions of the Access to Information Act and the Privacy Act. The following outlines how to make a formal ATIP request.
Mail your letter or Access to Information Request Form (Access to Information Act) or Personal Information Request Form (Privacy Act), along with any necessary documents (such as consent or the $5.00 application fee for a request under the Access to Information Act) to the following address:
Access to Information and Privacy Coordinator
600-55 Metcalfe Street
Ottawa, Ontario
K1P 6L5
atip-aiprp@scc.ca
Telephone: +1 613 238 3222
Please note: Each request made to the Standards Council of Canada under the Access to Information Act must be accompanied by an application fee of $5.00, cheque or money order made payable to the Standards Council of Canada.
Reading room
In accordance with the Access to Information Act and the Privacy Act, an area on the premises of this institution has been designated as a public reading room. The address is:
600-55 Metcalfe Street
Ottawa, ON
Please email info@scc.ca to book an appointment to use the reading room.